Harsh winters often bring questions about how to handle payroll during inclement weather. Here are some basic rules from the Department of Labor:
- If the employee is exempt and the business is open, you may dock the employee's pay or use Paid Time Off (PTO) in full day increments only. If the employee works for any part of the day, you must pay him or her for the entire day.
- If the employee is exempt and the business is closed, you may use the employee's PTO for full-day absences, again only if absolutely no work was performed that day. However, if the exempt employee has no PTO left and business is closed, you may not deduct any pay; the employee must still receive his or her full salary.
- If the employee is nonexempt, you may deduct the exact hours absent from his or her pay or PTO bank in either situation.
The Department of Labor has released detailed information in how to handle these scenarios, found at their website. Nextep also encourages you to contact our HR Department at firstname.lastname@example.org or 888-811-5150 for case-by-case assistance.